our Governance Rules and Structure

Rules of Association

BEAM is an incorporated community group with the following Rules of Association:

BEAM Mitchell Environment Group Inc. Rules September 2017

BEAM was incorporated under the Associations Incorporation Act l98l on 8th June 1990.

The BEAM committee

BEAM is run by a committee elected by members at the Annual General Meeting in August/September.  View Current committee members at. (sub-page)

What do committee members do?

Committee members work together to decide on the group’s activities, ensure the group is financially viable and accountable, and enhance the group’s local profile. In practice, this involves a range of activities, including:

  • Attending and participating in bi-monthly 2-hour meetings
  • Contributing to email discussions and decisions in between
  • Organising and participating in projects and activities
  • Participating in working groups with other stakeholders, or representing BEAM at other meetings or activities
  • Contributing to the BEAM newsletter
  • Acting as an office bearer for the group
  • Taking on portfolios on topics that are of particular interest to them

What do office bearers do?

  • President- The president is the group’s Chairperson, responsible for organising and chairing committee meetings. The chair also takes a leading role in setting the course of activities, and monitoring progress. They may also act as a spokesperson or represent BEAM at official functions.
  • Vice President- The vice president stands in for the president when they’re absent, so needs to be active and up to date with current activities and issues.
  • Secretary- The BEAM secretary prepares and distributes meeting agendas and minutes, and coordinates correspondence to and from members and other stakeholders. They also ensure BEAM meets its incorporation responsibilities by submitting the annual statement.
  • Treasurer- The treasurer’s job is to monitor the group’s financial processes and keep on top of reporting obligations. This involves preparing a financial report for each committee meeting, organising and monitoring bank accounts, arranging or the payment of accounts, and drawing up a budget. They also liaise with external auditors for the production of annual financial statements.